Recipe for an Indispensable Executive Assistant [Infographic]

Recipe for an Indispensable Executive Assistant InfographicThis executive assistant infographic from Convene is adorable and right on the fruchtfleisch Since its already worth about a thousand words, Ill just call out a few of my favorite elementsSupersonic HearingThis is the benevolent flipside to the gate-keeper function. Sure, your job is to keep knucklehead stuff off your bosss desk, but you also get to bring the concerns of your colleagues to their attention, which can improve conditions for everybody.Battery PackHaving an extra battery in my bag to recharge my phone on the go has already changed my life. Especially if you have a special phone for work-related tasks, invest in an external charger (see if you can get it reimbursed as a business expense, even). Theyre smaller and smaller every day, but lifesavers in the clutch.Titanium SpineKnowing how to stand up for yourself (and your boss), who to stand up to, and when, is a crucial soft skill for an executive assistant. Youve got to make decisions quickly and be able to defend them (though you should also maintain flexibility to accept constructive criticism when appropriate).

How to Improve Memory at Work in 9 Steps

How to Improve Memory at Work in 9 Steps Weve all had one of these moments You get up from your desk at work to head toward wait, where were you going, exactly?You had a final destination in mind when you stood up, but after taking a few short steps, you have already forgotten your original intentions. And for the millionth time you wonder if youre experiencing early-onset Alzheimers, or if this is just a normal brain malfunction.Why Is It Hard to Remember Things?Perfectly healthy people can suffer from forgetful moments that have notlagehing to do with insidious health problems. Harvard Health Publishingcites a number of reasonsyou might struggle with your memory, from absentmindedness to the inevitable passage of time.So the good news is you most likely should not panic just because you cant recall a certain genau on the tip of your tongue. The bad news is, healthy or not, you still need to remember that one thing you wanted to schliff today before leaving the office.What Can You D o About It?Memory problems in the workplace can be a serious concern for employers who want to ensure that important tasks do not fall by the wayside. Thus, soft skills like improving your cognitive wertzuwachs should be a serious concern for you as a young professional who wants to progress in your career.Luckily, the brain is like a muscle. With exercise, practice and the right kinds of habits, you can enhance your memory over time.Here are some ways you can combat forgetfulness.How to Improve Memory 9 Steps1. Prioritize your sleep.When youre awake, all your brain power is dedicated to collecting information. But when you fall asleep, your mental energy shifts towardconsolidating and catalogingthat information. Particularly useful is the time you spend in REM sleep, when you do most of your dreaming and when your brain has the chance to explore what you learned while awake.Gabriel Smith, a sleep expert forMattress Firm, says he relies on proper sleep hygiene to enhance his cogniti ve performance, especially memory. But thats not to say we should always increase our sleep, he remarks. Too much sleep can be just as harmful as too little, so be careful not to overcorrect.How much sleep should you get?The key is to aim for seven to nine hours of sleep per night. The occasional catnap may offer you a quick burst of alertness, yet unless you sleep long enough to hit the REM stage, you wont reap the full benefits to your memory.Furthermore, you should also strive to improve the quality of your sleep. Lying in bed for eight hours wont do you much good unless you actually feel well-rested when you wake up. If you consistently wake up still tired, evaluate your sleep environment to identify possible issues. You might need a more comfortable mattress, a cooler bedroom or earplugs to block out disruptions. A good night sleep will definitely reverse memory loss and boost brain health.2. Learn to play an instrument.Training on a musical instrument does not only expand your knowledge of music, but it is also good for brain health. The actual composition of a musicians brain differs from that of a non-musician, witha higher volume of gray matterand greater neural plasticity.Basically, learning to play an instrument can improve your mental performance in almost every other area. You will expand your capacity for recall of all kinds of tiny details, in all kinds of settings.Gene Caballero, asuccessful entrepreneur and the co-founder ofGreenPal, plays piano to improve his mental health and to hone his memory skills. Playing an instrument has been scientifically proven to engage practically every area of the brain at once, Caballero says. Its like a mental full-body workout.3. Practice martial arts.Separately, physical activity and mental exercises can each help slow cognitive decline. But mind-body practices like many martial arts bring together those separate components to optimize the benefits. For example, a2016 studypublished in Frontiers in Aging N euroscience found that both Tai Chi Chuan and Baduanjin improve memory function.Albert Belzer, a martial arts expert forMMA Fury, points out that one brain-boosting element of Tai Chi is the necessary memorization of various techniques. Plus, he adds, Tai Chi is great because it is not very physically strenuous, so it is something most people can continue to do in later years.The benefits of martial arts practices are not limited to just Tai Chi and Baduanjin. Belzer says you should train in other martial arts if youre physically capable the more techniques, movements and applications you learn, the more your memory is exercised.4. Engage in purposeful practice.EntrepreneurSatyajit Sadanandan, who specializes in skill acquisition, stands by the mantra that practice makes perfect. He defines purposeful practice as breaking down large goals into smaller steps, utilizing feedback channels, and constantly raising the bar with increasingly challenging targets.If you need to learn a new skill or memorize vast quantities of information for your job, one key step to mastering those skills is to actively test yourself throughout the learning process.These techniques can be used to improve most memory-oriented skills in the workplace, Sadanandan says. Right from remembering names or numbers to memorizing and delivering complex presentations without reading out from text.5. Meditate daily.Meditation can offer numerous benefits in its reduction of stress as well as its positive impact on cognitive function, including memory.Some people shy away from meditation because they dont believe theyd be capable of maintaining the right kind of focus when they think of meditation, they picture monks sitting cross-legged in silence for hours at a time. But onestudypublished in the Journal of Alzheimers Diseasedemonstrated positive results on memory from just 12 minutes of daily meditation over an eight-week period.Meditation can take many forms. Some people free write as part of t heir meditation practice, while others practice yoga (another mind-body exercise like the martial arts). Allow yourself to experiment with meditation so you can identify the format that will work best for your personality. Then commit to incorporating it into your life.6. Eat memory-boosting foods.Introduce more foods to your diet that will increase blood flow to your brain. More blood flow means more oxygen and more brain power. That interaction between your blood and your mind is the reason so many people like to take walks to clear their minds exercise gets the blood pumping. But you can reap mind-clearing benefits from particular types of food, as well.Nutritional biochemistDr. Shawn M. Talbottrecommends pomegranate extract for the purpose of increasing blood flow, while theanine (found in green tea) can shift brain waves to a state of relaxed alertness. He also suggests New Zealand pine bark and guayusa leaf to enhance cognitive performance.You can try to make your own teas an d other meals out of those ingredients. Alternatively, if something like New Zealand pine bark is difficult to procure at your local grocery store, you may be able to find dietary supplements ornatural energy drinksthat incorporate it. Just avoid relying on caffeinated, sugar-filled energy drinkswhich may have some short-term benefits to your mental functioning but can harm you in the long run.7. Stop multitasking.Its the age-old dilemma You have a lot of tasks to accomplish in a short period of time, so you split your attention between several at once rather than focusing on a single one. The problem with that approach is that we end up putting in half the effort instead of doing our best work.All too often, says Pooja Krishna, co-founder ofMaroon Oak.The culprit isnt our memory but our focus. In other words, multitasking impedes our ability to concentrate and absorb important details.Not only will multitasking lower your performance on the tasks at hand, but it can even hinder you r broader capacity for recall. Anyone who multitasks across multiple screens (a common practice in todays workplace) is putting themselves atespecially heightened riskof reduced memory. Such prolonged exposure to screens, combined with the harmful habit of multitasking, is sure to exacerbate your stress and even prevent you from getting adequate sleep at night. All of these factors will, in turn, hinder your memory.So although you may prefer to work with several monitors and a dozen open tabs on your browser, challenge yourself to reduce that number over time. Find little moments to disconnect. Focus on one task before moving to the next, and you should see cognitive benefits.Its a great way to improve brain function.8. Stay organized.In the same vein as avoiding multitasking, keeping yourself organized can promote better attention to detail and greater capacity to remember important information. Tanya Mitchell, chief research and development officer atLearningRX, advises everyone t o get ahead of the day with a quick planning session.I think its also a great idea to always start your day by going through what needs to get done, spending at least 5-10 minutes planning, Mitchell says. When someone consciously tries to remember items and sets aside time to do so, it will always help their memory throughout the day.When you get to work every morning, dedicate a few minutes to plan your day and create a to-do list. You dont have to schedule out every last minute, but at least write down a checklist so that when you finish one task, you know immediately what to shift your attention to next. You can also do five-minute braindumps before bed. Not only will you sleep better because you will feel less stress from the weight of the day, but your brain will be more inclined to work out those problems during the night.9. When all else fails, use memory tricks.The most effective means of enhancing your memory and treating memory loss typically involves behaviors, exercises, and habits that will help you flex your skills over time. But if youre not there yet, or you need a quick solution to remember something important, you can lean on memory tricks.Although strong memory needs to be trained, memory strategies can be helpful for people that dont have the time to get a mental sweat a few times per week,Mitchell says.Mitchell recommends linking noteworthy information with visual cues. For example, if you need to remember someone named Taylor, you can play off the wordtailorand imagine that person with a sewing needle.Other mnemonic devicesinclude acronyms, rhymes, chunking and the method of loci (associating information with a familiar geographic location).How Improving Your Memory Improves Your LifeThink of your memory like you think of your physical fitness you should first lay a foundation by establishing a healthy lifestyle and habits that support your fitness. But in addition to that healthy lifestyle, you need to implement a regular exercise praxi s to continue stretching the appropriate muscles. Finally, those fast hacks and memory tricks are like running drills. They are not the most important aspect of your fitness goals, but they can help keep you agile.An agile mind and memory will prove to be incredibly valuable as you progress through your career. You may start to remember tiny but consequential details that used to evade you, like how to use a particularly difficult tool or the name of that contact you met at a conference last year. You dont have time to be dealing withmemory loss.If you dedicate yourself to enhancing your brains performance, supervisors and managers are bound to notice.